Team Administrator (12-Month Fixed Term Contract)
Role Overview:
We are looking for a proactive and organised Administrator to provide high-quality administrative support in a fast-paced environment. You will support secretaries, partners, and associates across the London office, ensuring smooth day-to-day operations.
Key Responsibilities:
Process and submit expense claims accurately, following client or office charge codes, and follow up as necessary.
Ad hoc photocopying, printing, scanning, and arranging couriers; liaising with the Facilities team as needed.
Update lawyer contacts and activities in the Business Development database.
Assist with diary management, including scheduling meetings and calls (virtually and in person) across multiple time zones, resolving conflicts, and booking venues/meeting rooms.
Plan and coordinate travel arrangements, including local and international transport, accommodation, visas, and preparing detailed itineraries.
Provide document support, including amendments, formatting, document comparisons, and proofreading.
Support client and matter setup, liaising with compliance for conflict checks, and preparing draft engagement letters.
Maintain filing systems (electronic and hard copy) and ensure records are up to date.
Follow established policies and procedures regarding archiving, time entry, and audit letters.
Assist secretaries and the wider office with ad hoc tasks as required.
Skills & Experience:
Educated to A-Level standard (or equivalent).
Strong Microsoft Office skills (Word, PowerPoint, Excel).
Comfortable with new systems and technology, with a willingness to learn quickly.
Excellent communication, organisational, and time management skills.
Previous administrative experience is essential, ideally within a law firm or similar professional environment.
Person Specification:
Proactive, positive attitude and a strong team player.
Able to prioritise and manage multiple tasks under tight deadlines.
Sound judgement and discretion when handling confidential information.
Calm and composed under pressure.
Flexible and willing to support the team as needed.
Eager to learn and develop new skills.
If this Administrator 12m FTC position is of interest to you, please apply now!
