My client is a growing international law firm specializing in litigation and dispute resolution, particularly in the insurance, reinsurance and liability areas. They have offices spanning the globe and over 1000 employees, with headquarters in the City of London and several other offices in the UK.
They are now looking for Assistant e-Billing Manager to join our Finance team. The successful Assistant e-Billing Manager will contribute to the effectiveness of the Finance team by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the Firm and the department are achieved.
Responsibilities
- Motivate, mentor and provide leadership to the e-Billing team including setting and reviewing performance objectives on a regular basis using the formal appraisal process and other informal approaches.
- Monitor workload distribution and overtime requirements, identifying areas where efficiencies of the e-billing function can be improved and work with the Working Capital Management team.
- Head of Working Capital and Finance Director to implement approved changes.
- Responsible for the e-Billing team and ensuring an effective and timely service is provided to the firm, within revenue cycle targets.
- Maintain a well organised e-Billing function, ensuring adequate staffing to provide cover so that the e-Billing team can respond to all requests in a timely and efficient manner.
- Working with the Finance Systems team and Working Capital Management to assist in the introduction of new working practices and procedures.
- Ensure active management of the Firm’s work in progress (WIP) liaising with Fee Earners and Partners to regularly meet billing and lock up targets.
- Set billing deadlines/timetables to optimise the spread of billing throughout the month/quarter.
- Monitor actual billings against budgets and liaise with other Finance Managers where necessary
- Working with Partners and Fee-Earners to set up new e-billing clients as and when required.
- Ensure a high standard of work output and quality of information within the e-Billing team
- Ensure that members of the e-Billing team receive timely and appropriate training to deliver their roles and continuously review potential areas for development
- Ensure the team complies with the Firm’s working practices, quality procedures and protocols and security systems as specified by the Firm
- Ensure the confidentiality and security of all practice and client information and documentation
- Ensure that Billing processes comply with the requirements of the Solicitors Accounting Rules(SAR)
- Ensure that Billing processes comply with the requirements of local VAT Regulations for all teams support by Chelmsford, as well as the treatment of VAT on disbursements.
- Ensure that e-Billing processes comply with the requirements of client’s SLA’s
- Work with the Database team to improve and sustain client SLA knowledge and to automate billing in accordance with the SLA’s
- Work with the Working Capital Management team to review how the Billing and E-Billing processes can be improved to increase efficiency and/or control
- Ensure that controls are executed on a timely and accurate basis in compliance with Firm policy and SAR
- Liaising with the external SAR Reporting Accountant to provide an effective audit and to action any points raised by the audit
- Advise the Accounts Processing Manager and other supervisors on any changes to SAR or VAT and the actions required for the Firm to comply with those changes
- Act as a key contact for the Firm regarding all Billing matters
- Show a high level of dedication and flexibility, to ensure strict billing schedules are adhered to by the team as and when required
- Work with other finance teams to maximise cash flow and minimise lock up
- Work with the Senior Cashiering & Payables Manager to ensure the prompt and accurate billing of disbursements
- Work with the Database team to ensure effective and efficient management of charge our rates
- Work with the Assistant Working Capital Managers & Master Data Manager to ensure the prompt and efficient delivery of bills
- Refer any contentious issues to the Head of Working Capital
- Undertake any other ad hoc tasks as required by the Head of Working Capital.
Candidate Profile
- Previous experience in a billing function in an international law firm/professional services environment
- Previous supervisory experience is preferred
- Previous e-billing experience
- Knowledge of e-billing portals such as TyMetrix, CounselLink, Legal X, Ascent and Legal Tracker is essential.
- Knowledge of e-billing hub
- In-depth knowledge of VAT
- Knowledge of Solicitors Accounting Rules and VAT Regulation, preferably supported by qualification
- Experience of internal and external compliance
- Excellent communications skills
- Advanced IT skills including Excel, Word, PowerPoint, and Elite 3E (or similar financial systems).
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this fixed term contract vacancy on behalf of one of its clients.
