Our client is an award-winning US law firm with offices across Europe, Asia and the Americas. The London office is now for a Billing Assistant. This position works directly with the Partners and legal team assistants to prepare billing and submission for assigned clients. The Billing Assistant works independently to prepare client bills generated through the Aderant system from prebills, as well as bill finalization. The candidate will possess strong analytical acumen and superior customer service.
Responsibilities
- Generate monthly prebills, draft and final bills for attorney’s review. Generate on-demand transactional and closing prebills, draft and final bills in an expedited manner. Utilise specialized knowledge of client and industry standard/requirements in the preparation of bills.
- Review attorney time entries based on client and matter requirements, and suggest corrections when applicable (including resolution of block billing and task codes).
- Review cost entries for compliance with billing guidelines, and recommends corrections and changes to current processes.
- Ensure that Partner is updated on billing related issues.
- Demonstrate solid judgement and diplomacy when executing partner requests.
- Forward invoices for e-billed clients to the Electronic Billing Team,. Assist E-Billing with any issues to ensure a successful submission and assist with rejected invoices in a timely manner (two billing days)
- Work with Collections Team to ensure proactive follow-up on all aged invoices and resolution of short paid invoices.
- Obtain approved write-offs as needed.
- Provide expense detail back-up to accompany invoices as required.
- Develop and maintain a working relationship with clients when applicable.
- Respond to requests from partners and legal team assistants to troubleshoot billing problems and offer constructive solutions to reduce or eliminate billing inefficiencies
- Act as a resource for other members of the Billing Department, including technical expertise on specialized billing where applicable
- Any other ad hoc requests or project work as reasonably requested.
Candidate Profile
- University degree preferred
- Minimum 2 years in a legal billing position preferred.
- Aderant application experience preferred.
- Superior customer service skills.
- Detail oriented and excellent analytical skills.
- Ability to multi-task and meet deadlines in a fast-paced business environment.
- Computer skills: strong Excel, Word, Outlook, MS Teams
- Ability to interact with legal and administrative personnel .
- Strong written and verbal communication skills.
- Interpersonal skills and working in a team environment is critical.
- Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
