Executive Assistant – Real Estate & Projects
Location: Central London (Hybrid)
We’re seeking an experienced Executive Assistant to join a high-performing Real Estate & Projects team within a leading international law firm. This is an exciting opportunity for a confident, proactive, and professional EA who thrives in a fast-paced, client-driven environment.
Key Responsibilities:
Provide high-level support to senior fee earners, including diary and travel management across multiple time zones
Prepare documentation for meetings, manage follow-up actions, and coordinate internal and client-facing activity
Maintain efficient file management systems using iManage, ensuring compliance with naming conventions
Support client relationship management, BD initiatives, and pitch/presentation preparation
Handle onboarding and compliance documentation, billing processes, and assist with financial reporting using Aderant
Act as a key point of contact for internal stakeholders and external clients, ensuring a high standard of communication and professionalism
Draft correspondence, manage inboxes, and coordinate across departments as needed
Take ownership of team processes and contribute to continuous improvement initiatives
What We’re Looking For:
Previous EA or Legal PA experience, ideally within a law firm or professional services environment
Advanced Microsoft Office skills and strong IT literacy (experience with iManage and Aderant is a plus)
Confident handling complex diaries and international travel
A proactive, forward-thinking approach and ability to take initiative
Outstanding attention to detail and time management
Strong interpersonal skills with the ability to interact at all levels
Adaptability and enthusiasm for supporting change and driving efficiency
Why Apply?
Join a dynamic, growing team where your contribution is valued
Hybrid working and strong wellbeing focus
Genuine opportunities for development and progression
A collaborative, people-first environment where ideas are encouraged
If you’re a driven Executive Assistant looking for your next challenge in a legal environment, we’d love to hear from you.
