My client, a boutique law firm, is seeking a proactive and reliable Facilities Assistant to join their close-knit team. This is a fantastic opportunity for someone with a keen interest in facilities to step into a varied and hands-on role, supporting the day to day operations of a busy legal office. You'll work closely with the Facilities Manager and be a key point of contact for both staff and contractors.
While some prior facilities experience is preferred, full training will be provided. This role would suit someone with a strong sense of initiative, a can-do attitude, and the ability to hit the ground running.
Duties will include:
- Assist in managing the Planned Preventative Maintenance (PPM) schedule across all office locations
- Support DSE (Display Screen Equipment) assessments in conjunction with HR and under the Facilities Manager’s guidance
- Liaise with landlord building teams to report and resolve building-related issues (e.g. lighting, temperature, shared services)
- Manage day-to-day desk bookings, including desk allocations and setup for fee-earners
- Issue and update security passes and manage related data
- Act as a fire marshal and lead evacuation procedures in the Facilities Manager’s absence
- Monitor and maintain first aid supplies
- Provide reception cover when needed
- Post handling
- Coffee machine maintenance
- Replenishing office and kitchen supplies
- Meeting room assistance
The ideal candidate will have:
- Some prior experience in a facilities, office support, or administrative role
- Excellent communication and organisational skills
- Ability to work independently and take initiative
- Willingness to act as fire marshal and first aider (training provided)
Please apply today for immediate consideration!
