We are seeking a Legal PA to join a dynamic UK based law firm, this opportunity is designed for someone with experience in legal support, preferably within a demanding, high-performing legal services environment.
Role Overview:
- Position: Legal PA - Commercial Dispute Resolution
- Department: Dispute Resolution (specifically within the Commercial Dispute Resolution team)
- Purpose: To provide professional PA support to partners and fee-earners, playing a crucial role in the busy team, with shared responsibilities among the PA team.
Key Responsibilities:
- Diary and Email Management:
- Proactive management of fee-earner diaries, organising appointments, meetings, and travel arrangements.
- Handling fee-earners’ inboxes when they are out of the office, ensuring urgent matters are prioritised and appropriately routed.
- Client Onboarding and Documentation:
- Managing the onboarding of new clients, including compliance and KYC documentation.
- Producing and proofreading documents, ensuring accuracy and consistency.
- Financial and Administrative Support:
- Assisting in the billing process, including preparing account forms, coordinating with the billing team, and managing financial reporting.
- Handling bundling tasks for litigation, including electronic and hardcopy preparation.
- Conducting research and liaising with clients, Counsel, and other external parties.
- Collaboration and Team Support:
- Acting as a key contact point for internal and external queries.
- Supporting other PAs during absences and assisting fee earners with administrative tasks.
- Maintaining accurate records in systems like iManage and ensuring BD and financial systems are up to date.
Ideal Candidate:
- Experience: Previous experience in a similar role, ideally within Dispute Resolution. Experience supporting senior fee earners, including partners.
- Skills: Strong organisational, diary management, and communication skills. Attention to detail, proactive, flexible, and self-motivated.
- Technical Proficiency: Familiarity with Microsoft Office Suite, BigHand, Elite 3E, iManage/FileSite, and other relevant systems.
This role is suited for someone who thrives in a fast-paced environment, has a proactive approach, and can efficiently manage multiple tasks while supporting a dynamic team of legal professionals.
