Personal Assistant & Operations Coordinator
Up to £46,500 | London | 4 days in the office
My client, a prestigious international law firm, is seeking a highly organised and proactive Personal Assistant & Operations Coordinator to support their Global Head of Facilities & Logistics and Facilities & Client Services Manager. This is a varied position where you’ll combine traditional PA duties with wider operational and facilities support, offering genuine variety day-to-day.
The ideal candidate will come from a legal, professional services or financial services background, with proven experience managing busy, senior-level diaries and arranging complex domestic and international travel. You’ll be confident, polished, and used to operating in a fast-paced, professional environment.
The Role
This position is split approximately 70% PA and 30% operations/facilities support, offering both autonomy and exposure across multiple areas of the business. Key responsibilities include:
- Extensive diary management across multiple time zones
- Coordinating complex travel itineraries, often internationally
- Preparing PowerPoint presentations, Word documents, and Excel spreadsheets
- Processing invoices and expenses, liaising with finance where needed
- Acting as a key contact for business travel queries, working with travel providers to ensure a seamless service
- Supporting insurance renewals and company car administration
- Maintaining intranet content and internal documentation for the Facilities team
- Assisting with wider operational projects including carbon accounting, first aider/fire warden coordination, and ad hoc facilities initiatives
About You
- Previous PA experience within legal or professional services (financial services experience also considered)
- Strong organisational and multitasking abilities with a proactive, solution-focused approach
- Exceptional attention to detail and communication skills
- Advanced MS Office skills, particularly in Word, Excel, and PowerPoint
- Confident liaising with senior stakeholders across multiple offices
- Enjoys a busy, varied role and thrives in a team environment
The Details
- Salary up to £46,500 (depending on experience)
- Based in London, with four days per week in the office
- 9.30am – 5.30pm (some flexibility required)
- Excellent benefits package including private medical, pension, gym discounts and more
